Keep an eye out for Creative Suite — Creative Suite changes just about every year. We had a client that under their premium suite had 12 products listed, and in the following year, only 9 were listed. They then had to prove compliance for the additional three products that were no longer listed as part of the Suite. The constant change year after year makes it difficult to keep track of what products are covered under your contract and, more importantly, which are not. Adobe will often make a product “obsolete.” Once they do so, compliance is out the window if you happen to be using it! Upgrade rights — Unlike Microsoft that offers Software Assurance, Adobe does not have any type of program to deal with upgrades. In fact, an upgrade license can sometimes cover licenses back several years. You must keep track of how far back your licenses go, as it can give a false sense of confidence. In order to be sure the right licenses cover the right products and are being used properly, it’s imperative to keep up-to-date records that include not only how many licenses there are across the organization but how they can be used according to the contract.Versions –– When tracking inventory of software licenses, it is important to keep in mind that not only should all licenses and assets be recorded, but versions and editions must also be included. Particularly with Adobe, where many organizations use both free and paid versions, each instance must be tracked. Also, pay close attention to the usage rights of the free versions, as they have very specific guidelines on use, which may mean noncompliance for enterprise users. Volume Licensing — The common volume licensing program for Adobe users is Cumulative Licensing Program (CLP). Each product’s usage right under the CLP will differ — with each product and respective version differing. This is why it’s so very important to track each version, its installation, and its individual usage rights. Don’t assume that under volume licensing all versions will be covered and that it’s blanket usage, because this is not the case. Free Versus Fee — This is a very common problem with Adobe, because so many organizations use free versions of their software. Be aware that if your company is using free products, such as PDF, Flash, or AIR, in conjunction with fee products, appropriate licenses for all parts of the system must be acquired. Save the Shrink Wrap! — It seems a little silly to save the plastic that software comes wrapped in, but believe it or not, many Adobe products have seals located on the shrink-wrap. If you happen to toss out the shrink-wrap, you could negate the proof of purchase. In addition to meticulous electronic records, save receipts, shrink-wrap, and any and all paperwork that came with the software. Otherwise, you may end up having to purchase it again!